Each of Denmark’s 550 individual Free Schools shares a common ethos: parents and students participate together in activities outside school hours, including weekends. It’s excellent for building a school community.

Not so easy for managing security, when issuing and tracking keys becomes a 7-day task every week. The Vejle Friskole turned to SMARTair® wireless access control for a solution. Previously, key management ate up “a very long time, approximately 5 hours a week,” explains Henrik Kækel, Technical Service Officer at Vejle Friskole.

Individual access permissions

Vejle Friskole’s mechanical keys have been replaced by a SMARTair access control system

Secure wireless electronic locks, already proven in schools across Europe, were the answer. Vejle Friskole’s mechanical keys have been replaced by a SMARTair® access control system. Over 80 doors and cabinets around the school are secured with SMARTair® wireless devices. Even at a historic property like Vejle Friskole, battery-powered SMARTair® devices are easy and unobtrusive to retrofit.

Now approximately 250 students, teachers and parents each carry their own key fob, programmed with individual access permissions. Because the SMARTair® system portfolio has locking devices tailored to different kinds of openings, everyone at the Friskole opens the right doors and cabinets with a single fob. There’s no more need for the school to distribute separate keys for student or staff lockers, for example.

Issuing fobs

It was really bad because we had big problems with keys that were lost,” says Henrik Kækel. “There was a lot of work in key administration.” SMARTair® is easy for the school to manage. Today, Vejle Friskole staff spend around 5 minutes a week managing their access system.

It's incredibly easy to figure out... it takes 1 minute to code a student"

It's incredibly easy to figure out... it takes 1 minute to code a student,” he adds. Even managing the leasing of school buildings for non-school events is simple and secure. School facilities staff issue fobs for the duration of the event, then cancel them immediately afterwards – with no concerns someone may have copied a physical key.

Saving staff time

In addition to making everyday life easier and saving staff time and admin costs, SMARTair® has increased security. Using the intuitive SMARTair® software, they always have an overview of who has been at the school, and when.

Audit trails are generated and monitored in real time using their SMARTair® system. And it's no disaster if a credential gets lost. Henrik adds: “Then we cancel the credential and issue a new one.” Vejle Friskole’s SMARTair® system is easy, fast and cost-effective to extend to new doors, cabinets and users — at the beginning of a new school year, or any time they choose.